The May 8, 2008 Board Meeting of the Pleasant Hill Recreation & Park District Board of Directors was called to order by Board Chair Dennis Donaghu at 7:03 p.m. in the Conference Room at the Administration Office.

Pledge of Allegiance

Board Chair Denns Donaghu led the Pledge of Allegiance.

Roll Call

Board Present: Donaghu, Mitchoff, Shepard, Sterrett

Board Absent: Hurd

Ex-Officio Present: McBee, Bryan

Public Comment

There was no public comment.

Ex-Officio Member Report

Ex-Officio member Kelly McBee reported that College Park High School completed their events with the Junior Prom, which was held at Golden Gate Fields in San Francisco with a Casino Royale theme.  Prom King and Queen were announced and McBee won Prom Queen.  Class elections and ASB elections were completed.  The Senior Ball was at San Francisco City Hall with a Magic 8 Ball theme. 

McBee said the teacher appreciation week is next week and the students wrote notes to the teachers and handed out cookies.  McBee mentioned the School District will be looking for a new leadership teacher for College Park High School.  There has been a community service drive taking place, “Pennies for Patients.”  McBee said the planning for the multi cultural event has begun.

The Teen Council had the Black and White Formal, which was sold out with 300 in attendance.  McBee said the Teen Council assisted with the StarQuest shows and will assist on May 17 at the Pleasant Hill Library for the Reading Festival.  She announced the Turn It Up concert will take place on May 23 and there will be four local high school bands performing.  Board Chair Donaghu informed McBee that the Teen Council may be receiving a call from a contact with the Senior Summit event requesting their assistance.  The event will be in October.

Consent Calendar (ACTION)

Upon motion of Mitchoff/Sterrett, the Board approved the items as presented.

• To Approve Bills to be paid, Warrants #10561 - #10610 in the amount of $228,921.79 dated May 8, 2008.
• To Approve Minutes of April 24, 2008

To Approve Resolutions 2008-05-08a To 2008-05-08e, Intention To Order Improvement For Valley High II, Valley High IV, Valley High V, Woodside Hills I And Woodside Hills III (ACTION)

The General Manager said the first part of the annual process for the assessment districts procedures for the intention to order improvement for the five assessment districts. 

Upon motion of Sterrett/Shepard, the Board approved the resolutions 2008-05-08A to 2008-05-08E for the intention to order improvement for Valley High II, Valley High IV, Valley High V, Woodside Hills I and Woodside Hills III.

To Approve Resolution 2008-05-08f, Intention To Order Improvement For Landscape & Lighting District #6 (ACTION)

Review Senior Center Plans

The General Manager presented the most recent plans for a new Senior Center.  The Board reviewed the plans for the new Senior Center.  Some discussion followed on the layout of the rooms in the center and parking spaces.  The General Manager commented that the Senior Center location will be where the existing parking lot is and the parking will be in the front of the center.  Board Member Sterrett commented that the programs and the existing Senior Center can still function while the construction of a new Senior Center is being built.  She is excited about the plans.  The General Manager said there a few things that he needs to get back to the architect about.  Some renderings of the outside look of the building were reviewed, one rendering with more windows that would give more natural lighting, or the look of less windows.  Board Member Sterrett was concerned about the sound and that some echoing might be a problem if the space is too open.  The General Manager mentioned that Recreation Supervisor Kendra Luke stated that the Seniors prefer the angled parking spaces rather than the straight stalls.  Some other concerns were expressed and ideas were discussed.  Board Chair Donaghu mentioned the main concern is the funding for the new Senior Center and hopes that the new plans will excite the community members to support this project

Report On City of Pleasant Hill and Pleasant Hill Recreation & Park District Liaison Committee Meeting

Board Member Shepard stated there was a lot that was discussed and it was more of an informational meeting.  Board Member Sterrett felt that it was a good meeting.  She said the City of Pleasant Hill brought five items to the table, which the first was ground water treatment that was being forced upon them by the State and Federal regulations.  Sterrett stated there is great opposition to this.  She said Councilmember Michael Harris is now serving on the Northern California League of Cities.  Sterrett mentioned Mayor John Hanecak was speaking for himself and was interested in re-establishing a connection with the teens in Pleasant Hill by supporting activities for the teens.  She said Hanecak said he is interested in supporting the plans for the Senior Center.  She said he also asked if the District had plans for Rodgers Ranch.  She said Hanecak mentioned there may be a grant that Wells Fargo may want to get involved with to support Rodgers Ranch.  Sterrett stated that she wanted to discuss the DVC Plaza project.  She stated the City informed her that there are some plans for the plaza near Chilpancingo Park and some ideas will arise soon.  Sterrett brought up the the situation with the part time employee fund and the City was aware of the situation.

Board Announcements And Requests To Staff

Board Member Mitchoff asked the General Manager if the topline survey results have been sent from Sidewalk Strategies.  Board Member Sterrett mentioned that it looks like the number one priority that the community supports is education and the number two and three priorities are side by side; Teen Center and the Senior Center.  There was some discussion and the Board requested to have the General Manager find out when the results would be available.  He stated he will find out and there will be a meeting with Charles Heath with Sidewalk Strategies to discuss the results.  Mitchoff thanked Bob, Sherry and Dennis for getting a response letter to the Pleasant Hill/Martinez Record regarding a recent column.

Board Member Sterrett asked if there has been an update with airCloud.  She saw an article that BART is getting a “piece of the action” in another similar situation.  She is also interested in the topline survey results.  She thanked Dennis, Bob and the staff for the employee service award luncheon.  She enjoyed learning more about the employees.  Sterrett stated that she is the treasurer for StarQuest and remarked their ticket sales were down, but they were almost sold out with ticket purchases the day of the events.  She said it was a wonderful show. 

Board Member Sterrett is happy with the quick responses the General Manager has made in regards to dog park issues.  She requested the park maintenance staff to remove the wire fences around the trees and bushes that were at the dog park.  Park Superintendent Lynn Spatz said all but one has been removed.  The Paso Nogal off leash dog area will be re-opened tomorrow morning. 

Staff Announcements

The General Manager made the following announcements:

• CSDA nominations are open for District III if anyone is interested in running.
• Margo Spaulding sent a thank you to the Board for the nice resolution and gift certificate at her retirement party.  She expressed how much she enjoyed her years working for the District and looks forward to enjoying the activities at the Senior Center.
• Gerald McKeegan sent a thank you to Recreation Coordinator Katrina Hunn for nominating his daughter Jaime McKeegan for the Soroptimist Youth Recognition Award on April 17.  He said it is nice that she is recognized for all her volunteer efforts.
• Friends of Merzifon has terminated and it was at the request from Turkey.  Sterrett stated their funds of $8,700 will be donated to the Pleasant Hill Community Foundation.
• Sunvalley Pleasant Hill Golf Classic will be on Monday, May 12, which will benefit the youth programs in the community as well as the Senior Care Management program this year.
• Recreation Supervisor Kendra Luke said there are 160 registered with only 10 openings for the Laugh, Love and Learn event for tomorrow.  She said they have 65 vendors.  It will be at the Community Center.
• The Budget and Finance Committee meeting will be at 9:00 a.m. on May 15.  He handed out to the Board the projections for this fiscal year’s budget.

Adjournment